Manage Employees (Crews) in SmartHR in Jinba Flow

Use SMARTHR_LIST_CREWS, SMARTHR_GET_CREW, SMARTHR_CREATE_CREW, SMARTHR_UPDATE_CREW, SMARTHR_DELETE_CREW, SMARTHR_INVITE_CREW, and SMARTHR_DELETE_CREW_DEPARTMENTS to manage employees in SmartHR.

SmartHR tools let you manage employees (crews) in SmartHR: list with pagination, get details, create, update, delete, invite, and remove department assignments.

• SMARTHR_LIST_CREWS
  • Retrieve a list of employees (crews) with optional pagination and employment status filter.
• SMARTHR_GET_CREW
  • Get detailed information for a specific employee by ID.
• SMARTHR_CREATE_CREW
  • Create a new employee with name, email, gender, and employment details.
• SMARTHR_UPDATE_CREW
  • Update an existing employee; only specified fields are updated.
• SMARTHR_DELETE_CREW
  • Delete an employee by ID (some employees may not be deletable depending on status).
• SMARTHR_INVITE_CREW
  • Send an invitation to an employee; requires the inviter’s user ID.
• SMARTHR_DELETE_CREW_DEPARTMENTS
  • Remove all department assignments from an employee.

Connect with SmartHR credentials

For setup details, see SmartHR Credentials.

Each tool requires a subdomain (your SmartHR instance URL) and an access token. Store the access token as a SmartHR credential in workspace secrets and reference it in the tool config together with the subdomain.

Note: Keep API credentials secure and do not commit them to public repositories.

List and get employees

- id: list_crews
  tool: SMARTHR_LIST_CREWS
  config:
    - name: subdomain
      value: "https://example.daruma.space"
    - name: access_token
      value: "{{secrets.SMARTHR_ACCESS_TOKEN.access_token}}"
  input:
    - name: page
      value: 1
    - name: per_page
      value: 10

- id: get_crew
  tool: SMARTHR_GET_CREW
  needs: ["list_crews"]
  config:
    - name: subdomain
      value: "https://example.daruma.space"
    - name: access_token
      value: "{{secrets.SMARTHR_ACCESS_TOKEN.access_token}}"
  input:
    - name: crew_id
      value: "{{steps.list_crews.result[0].id}}"